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HOW MANY PAGES DO YOU HAVE? 

When planning a document scanning project, it's essential to calculate the number of documents you need to scan to estimate the size and costs accurately.  You can estimate the number of papers you have by considering the number of banker boxes or file boxes or by determining how many sheets of paper can fit in a filing cabinet or shelf per inch.  A standard banker/copy box is typically 12.5” W x 15.5” D x 10.5” H and can hold approximately 2,000–2,500 sheets of paper, depending on the type of paper and the number of file folders.  A large file box is usually 15” W x 24” D x 10.5” H and can hold around 4,000–4,500 sheets of paper, depending on the type of paper and the number of file folders.  The number of documents per inch on a shelf or filing cabinet varies based on how tightly the papers are packed.  On average, you can estimate around 150–200 sheets per inch of space. 

Calculate the Number of Documents for Scanning Services

When planning a document scanning service, you’ll need to calculate the number of documents you have to scan in order to get a picture of the size and costs of your project.

The most common method for estimating your papers is to count the number of bankers' boxes or file boxes you have or the number of sheets of paper per inch in a filing cabinet or shelf.

We usually start by asking you how many boxes you have to store or scan, but here’s more specific information on calculating that number to receive an accurate quote.

A standard banker/copy box is usually 12.5” W x 15.5” D x 10.5” H.

Depending on the type of paper and the number of file folders in each box, a standard bankers box can hold approximately 2,000–2,500 sheets of paper.

A large file box is usually 15” W x 24” D x 10.5” H.

Depending on the type of paper and the number of file folders in each box, a large file box can hold approximately 4,000–4,500 sheets of paper.

How to Measure Your Documents Per Inch

The number of documents per inch on a shelf or in a filing cabinet depends on how tightly the papers are packed together.

On average, you’ll have 150–200 sheets per inch of space on your shelf or cabinet.

To estimate how many boxes of documents you have, consider this:

• If your documents aren’t packed tightly and you have 150 sheets per inch, then you need one standard bankers box for every 13–16 inches of space on your shelves.
• If you can’t fit one more piece of paper on your shelf, you’re probably closer to 200 sheets per inch.  In that case, you’ll need one standard bankers box for every 10–12 inches of space on your shelves.

 The quote on a scanning project is determined by several things:

• Specialized Scanning (OCR, redaction, indexed, non-indexed, etc)
• Timeframe of the Project
• Number of Pages and if They’re Double-Sided
• Electronic Systems Already in Place Within Your Organization